Do I need to use both the digital system and the paper-based system from NCASS?

No. You don’t need to duplicate checks in both systems. We recommend choosing the format that works best for your business — either paper or digital — and using it consistently for your daily trading checks, such as cleaning logs, opening checks, and fridge/freezer temperature records.

How does the NCASS Digital Food Safety System compare to other food safety apps?

The NCASS Digital Food Safety System offers the same core functionality as other food safety apps on the market — such as temperature checks, cleaning logs, and compliance reporting — but it’s included free with your NCASS membership. Many standalone apps charge extra subscription fees, whereas ours is built specifically for independent food and drink businesses and comes with the added support of the NCASS team.

Is the NCASS Digital Food Safety System recognised by EHOs?

Yes. The NCASS Digital Food Safety System is widely recognised by Environmental Health Officers (EHOs) across the UK. It provides all the records required for food safety compliance, and many members use it successfully to demonstrate compliance during inspections.

Digital Food Safety System App by NCASS.

Handle your compliance: all in one place, on the go, and fast.

£39.99 / Month

INCLUDED in all memberships

Stay inspection ready

Q: How much does the NCASS Digital Food Safety System cost?

The NCASS Digital Food Safety System is completely free and included with every NCASS membership. There are no extra costs to use it, and members also receive the full paper-based Safety Management System. You can decide whether to go fully digital, stay paper-based, or use a mix of both.

Q: What can I record in the digital system?

The system allows you to record all your essential daily food safety checks, including opening checks, fridge and freezer temperatures, deliveries, LPG and electrical safety, cooking and reheating, hot holding, cooling, cleaning, closing checks, plus weekly and monthly reviews. All records are saved securely in the app and can be retrieved instantly for your own review or Environmental Health Officer (EHO) inspections.

Q: Can I produce reports from the digital safety system?

Yes. The app includes a built-in reporting tool that lets you generate and export professional PDF reports of your daily, weekly, or monthly activities. This makes it easy to review your records or provide evidence of compliance when required.

Q: Is it available on the App Store?

No — the NCASS Digital Food Safety System is a progressive web app (PWA). This means you don’t need to download it from the App Store or Google Play. Instead, you can save it to your device directly from your web browser. The advantage is that it’s always up to date, works across any device, and avoids issues with outdated versions.

With instant digital traceability, an allergen matrix customised to your menu items and quick reporting tools – you’ll be ready for an inspection at any time.

Replace your paper records with simple digital checks that you can make on any device, on the go (even offline!) and with unlimited users.

Designed specifically for independent food businesses, you can record daily, weekly and monthly checks so you have a digital footprint for any eventuality.

Not yet a member? Request a demo

“It’s exactly what I have been looking for. The endless paperwork and then storage of paperwork was becoming annoying. We find the app easy to use and efficient.“ – Michelle Coates

What’s included?

Instant digital traceability:

track essential safety checks with simple digital forms via any device and on the go

Accurate and easy recording:

for logging hot and cold temperatures, equipment temperatures, expiry dates and menu items

Customise:

your own checklists and create a list of actions specific to your business, plus a downloadable allergen matrix generated from your menu items

All in one place:

securely store and access all important documents, including supplier details, insurance details or hygiene and safety certificates.

Effortlessly track:

daily, weekly and monthly logs of standard and custom tasks, and download within seconds when needed

Instant access:

to our digital compliance manual, whenever you need it

Want to see more?

Already an NCASS member? Log in to your dashboard for access, it’s included in your membership!

Not a member yet? Speak to our Account Team for a demo or to discuss more about how an NCASS membership can help your business..

REQUEST A DEMO

Why you’ll love it

It’s been specifically made for independent businesses

Backed by 30 years of catering expertise and Primary Authority, our digital safety system is custom-built for businesses like yours – affordable, stress-free, and designed to end compliance headaches for good.

Drowning in paperwork and short on time?

Our food safety app saves you time with streamlined daily checks, customisable tasks, and simple digital records, so you can focus on growing your business

Digital compliance software for food businesses

It works on any device, in any location.

Work anywhere with full offline functionality. It automatically syncs your records when you’re back online, making it perfect for mobile caterers, outdoor events, and areas with poor connectivity as well as rural fixed sites.

User Reviews

“It’s exactly what I have been looking for. The endless paperwork and then storage of paperwork was becoming annoying.

We find the app easy to use and efficient.”

Michelle Coates
Digital Safety Management System
★★★★★

“Firstly thanks so much for this digital safety manegement system. I already love it and I’m sure it will get even better.

I’ve looked at equivalents but felt they are too expensive for a small business. I really feel that your digital system adds so much value to the NCASS subscription.”

Chris Ball
Digital Safety Management System
★★★★★

“I have recently had my EHO visit and it made a huge difference being able to keep my food safety documents and checks in one place.

The EHO was really pleased with the system and looked theough the food safety assessment”

John McDowall
Digital Safety Management System
★★★★★

“I am really impressed with the DSMS, we were using Logit and we’re finding this more appealing and user-friendly.“

Steven Noks
Digital Safety Management System
★★★★★

“I’m really enjoying the digital system and was looking forward to it arriving. I had looked at some other systems but considered them too expensive per month.

When NCASS said they were making their own system that would be included in my existing subscription I was really happy.”

Jason Byerley
Digital Safety Management System
★★★★★

“It is very simple and easy to use in comparison to others we have tried

We even back dated it and input all of the folder entries so it’s all in one place and that took no time at all.“

Steven Noks
Digital Safety Management System
★★★★★

Frequently Asked Questions

How much does the NCASS Digital Food Safety System cost?

It’s included in your membership! You will also receive a full paper based Safety Management System too, so it’s up to you if you go paperless or not.

What can I record in the digital system?

Opening Checks
Fridge/Freezer
Deliveries
LPG Safety
Electrical Safety
Cooking/Reheating
Hot Holding
Cooling
Cleaning
Closing Checks
Weekly Review
Monthly Review

All the checks are saved within the Food Safety App and can be easily retrieved and reviewed.

Do I need to use both the Digital system and paper based system from NCASS?

No, you don’t need to duplicate the checks. We recommend that you choose your preferred format (either paper or digital) for completing your daily trading checks e.g., opening checks, cleaning checks, fridge/freezer, temperature checks etc.

Can I produce reports from the digital safety system?

Yes – A reporting tool is built in. With just a few clicks you’ll be able to export a PDF of your daily/weekly/monthly activities.

Is it available on the App store?

No, our Digital Safety System is a progressive web app. This means there’s no need to download it from the app store. You can save it as an app directly from your browser. No downloads, no out of date versions – always up to date, available on any device.