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When an EHO comes to call

What to expect from your food hygiene inspection


Maintaining food safety is one of the most important things you can do as a food business operator.  To make sure you are following food hygiene legislation local authority enforcement officers will conduct food hygiene inspections at your premises. 

This information is intended to help you understand what your food hygiene inspection will entail and what can happen as a result of your inspection.

Why do EHOs even have to visit?

Food safety officers have a legal responsibility to protect the public, by making sure that the food they buy is safe to eat. Part of a mobile caterer’s mantra should be to keep customers safe so hopefully you can see the positive side of hygiene inspections. And before you ask, no you can’t refuse entry to an EHO! It’s a criminal offence to obstruct an authorised officer in the course of their duty.

What happens during a food hygiene inspection?

Although enforcement officers should be aware that you're an NCASS member and part of the Co-ordinated Primary Authority Partnership with Cherwell District Council, please remind them of this fact when they arrive.

 

During an inspection the enforcement officer(s) will work in accordance with the Food Law Code of Practice and Food Law Practice Guidance. Their aim is to make sure you're meeting legal food hygiene and safety requirements and that the food you are producing/selling is safe for customers to eat.

 

To do this during the visit the officer(s) will talk to you and your staff about your activities and how you manage food safety and will also look at your food safety documentation as well as assessing the structure of your premises.  During the course of the inspection the officer(s) may take photographs, samples or swabs and if they do, they should explain to you why they are doing this.

How do EHOs judge a business?

Inspectors work to the guidelines of the food safety code of practice when conducting hygiene inspections, unless they are inspecting NCASS members (when they are legally obliged to use the NCASS Primary Authority Inspection Plan).


Are you an NCASS member?

If so you should be aware that environmental health officers are legally obliged to inspect your business according to the NCASS Primary Authority Inspection Plan. NCASS members are entitled to ask EHOs to inspect them only to that plan, which was written by NCASS, approved by the Food Standards Agency (FSA) and the Better Regulation Delivery Office (BRDO) for use in all local authorities across the UK.

What will the results of an inspection be?

Your inspection will result in a food hygiene rating (scored out of 5) which will appear on the FHRS website. If an EHO deems your food handling policies and procedures to be poor you’ll likely receive a low score and you might be required to make amendments before you can continue to trade.

What hygiene rating should you be aiming for?

5 out of 5, no question. Every NCASS member should be aiming for the top score to maintain the high standards for food safety that NCASS is so proud of (well done guys!). Anything under a score of 3 is really very undesirable – but you can always improve it over time if you take the right action. To help caterers prepare for food hygiene inspections, we provide assured advice and guidance including inspection checklists and accredited training packages.

What exactly will an EHO evaluate?

An EHO’s job is to make sure that your food hygiene standards meet legal requirements and your food is safe to eat. To do that they’ll look at:


  1. How hygienically is food prepared, cooked, reheated, cooled and stored?

  2. How much does the unit’s structure lend itself to food hygiene? i.e. Do the cleanliness, layout, lighting, ventilation etc. aid hygienic food handling?

  3. Can the policies and systems laid out in the FSMS ensure that food safety will always be maintained?

How does an EHO go about their inspection?

To be able to issue an accurate food hygiene rating, the EHO will want to evaluate the points below. They want to be confident in your ability to manage your food business and in your understanding of food safety management and the risks involved.


  1. Employ staff? The EHO will ask them about your quality control systems and practices

  2. They’ll look at every part of your premises and equipment

  3. They’ll ask you about staff training, controlling hazards and temperature control

  4. They’ll probably want to see your recipes, your FSMS, your maintenance and production records, temperature records and staff sickness records too. (All these documents are included in the NCASS due diligence system which you receive as part of your membership!)

  5. They might also take photographs, samples and swabs from your premises (this needn’t be cause for panic)

What could happen if an EHO thinks there's a problem?

There are a number of actions an enforcement officer could take if they find contraventions of food hygiene legislation in a catering business. Dependent on the seriousness of the issue, they might:


  • Write informally to you outlining the contraventions they witnessed and providing you with a timescale in which to rectify them
  • Exclude any food handler from working if they are suffering from a food-borne illness or infectious disease
  • Serve an improvement notice if breaches of the law have been identified, which formally instructs you to correct the issues
  • The officer may discuss with you voluntary procedures to help rectify contraventions – this might include voluntary surrender of food rather than formally seizing or detaining it or a voluntary closure of your premises instead of serving a Hygiene Emergency Prohibition Notice (see below) which can formally close your business but the voluntary closure means that a notice won’t be placed on the door
  • Serve a Hygiene Emergency Prohibition Notice if there is an imminent risk to consumers.A Hygiene Emergency Prohibition Notice can be used to stop the use of processes, premises or equipment
  • Recommend a prosecution which could result in the prohibition of a process and/or use of premises or equipment, fines or event imprisonment.You may also be banned from running a food business in the future
  • If an officer advises you to do something they must make it clear whether you need to do it to comply with the law (legal requirement) or whether they are recommending it as good practice only (therefore not a legal requirement).The officer must give you a reasonable period of time in which to carry out required work except if there is an imminent risk to public health

What to do if you receive an improvement notice

Take immediate steps to comply. Keep the EHO up-to-date with your progress and contact the Environmental Health Department immediately if you’re not able to comply within the specified time.

What if you think the outcome is unfair?

Think the inspector’s got it wrong? First, contact the food safety team manager at the local authority which your business is registered with. They’ll try to resolve the problem informally but if you’re still unhappy and if you’re an NCASS member you can refer it to us in writing so our primary authority can take up the case on your behalf.


You also have the right to appeal to a Magistrate’s Court against an improvement notice and against a local authority’s refusal to lift and emergency prohibition order. If the court deems that premises have been shut/food has been seized without proper reason, you’ll have the right to compensation.

Receiving your Food Hygiene Rating

The officer who undertakes your food hygiene inspection will always try and advise you of the score you have been awarded under the Food Hygiene Rating Scheme at the end of the visit and provide you with your new window sticker.  However, there may be occasions when they need to consult guidance for example and cannot give you your rating there and then. 

If this does happen the officer must notify you in writing of your score within 14 days of your inspection and again provide you with your new window sticker.  Remember, there are safeguards in place under the Food Hygiene Rating Scheme including an appeals procedure, a request for a revisit for a re-score or the opportunity to post a ‘right to reply’ comment.  Your enforcement officer should be able to explain all of this to you if you ask.

NCASS members get extra support

As an NCASS member you’re part of our primary authority partnership with Cherwell District Council. NCASS have agreed standards for you to work to – they’re set out in your welcome pack. If you follow the advice in your membership pack you are working to NCASS’s agreed standards.


That means you need to inform your local authority that you are working under the primary authority partnership before your EHO visit. Then they’ll assess your business to primary authority standards and if there is an issue the primary authority will tell us so we can help you resolve the problem.


Environmental health hygiene inspection checklists

What you need at the ready for your inspection, and what you can expect from the EHO... >

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