Be assured in your compliance and show confidence in your management

Our Safety Management System has been developed to assist food and drink businesses to comply with, and exceed the operational / technical requirements for Food Safety and Hygiene, Health and Safety (H&S) and Fire Safety. Following the processes set out in the system is the most efficient way to regulate Food Safety and Health & Safety within your business.

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Additional Resources Membership Packages

More than a Food Safety Management System

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“The NCASS Safety Management System (SMS) is a comprehensive guide to legal compliance and best practice. It will support our members with the safe and successful operation of their business and in doing so will increase standards within the industry. Following the measures outlined in the SMS as much as reasonably practicable, will ensure compliance and peace of mind for members”

Fiona West

Environmental Health Specialist – NCASS

We’re genuinely excited about unveiling the latest version of our Safety Management System. With input from our members, we’ve made enhancements to deliver a system that offers greater customisation and improved functionality. With expert input from our Food Safety, Health & Safety and Fire Safety partners and the Primary Authority stamp of approval, we’re confident that members are able to utilise a best-in-class system to support them in running their food and drinks businesses safely and compliantly.

Alan Fox


Assured Advice & Guidance

Our Safety Management System and all related documents have been subject to review and approval by Royal Borough of Greenwich, Monmouthshire Council and East Sussex Fire Service as part of our Primary Authority Partnerships.

A Primary Authority Partnership is a legal partnership between a business (such as NCASS) and a Local Authority. It allows for the development of business focused advice on meeting Environmental Health (Food Safety and Health and Safety), Trading Standards or Fire Safety Regulations.

What’s included?

The NCASS Safety Management System is comprised of the following distinct sections contained in a single versatile folder system. Find out more below.

Compliance Manual

The Compliance Manual is a key part of the Safety Management System and aims to educate on what should to be done to run a safe and compliant food or drinks business.

There are 3 main topic areas covered in the Compliance Manual: Food Safety and Hygiene, Health and Safety and Fire Safety. The content for each topic includes:

  • Information on key legal requirements, for example: allergen management, safe use of cleaning chemicals and dealing with fire risks etc
  • Information on ways to comply with the law
  • Reference to relevant Additional Resources e.g. checklists to help members ensure they have got things right and that things are kept right.

The Compliance Manual is a bound book that fits inside the Safety Management System folder or can be taken out and stored separately as required.

It is an educational tool that can be used as a quick reference document if there are doubts about a specific issue as well as for updating training (in addition to the NCASS training courses).  The Compliance Manual reinforces the controls outlined in the risk assessments and should be used in conjunction with the Daily Diary to evidence that the relevant safety management controls are in place.

Policies and Risk Assessments

Online Tools for Risk Assessment & Policy creation

Food Safety & Hygiene, Health & Safety, Fire Safety, COSHH

As part of our membership package, all members get access to a set of comprehensive online tools (found in the Member Dashboard) designed to help you navigate this area of compliance. By working through the simple process and answering questions about your business activities, you’ll be able to produce risk assessments and policies tailored to your business without any previous risk assessment experience required.

There is a distinct easy to find section within the Safety Management System for storing completed policies and risk assessments which can be accessed quickly and referred to during EHO inspections and event spot checks.

A clear checklist and instructions at the beginning of this section outline what needs to be included by the member to make sure the system is specific to their business and to demonstrate compliance. 


Daily Diary

The Daily Diary is another key part of the Safety Management System and enables a food or drinks business to monitor and demonstrate best practice and compliance.

There are 2 parts to the Daily Diary:

Operational Checks
Daily Records

Once the Daily Dairy has been set up and is in full use, it will ensure all essential checks are being made and will demonstrate that the businesses is being well managed.

When completed, the Daily Diary will enable an NCASS member to evidence and demonstrate how the business operates safely to produce safe food. If things go wrong, the Daily Diary can help to identify why problems occurred and how they have been rectified, to demonstrate the businesses due diligence (evidence that it has done all it reasonably can).

Additional Online Resources

A key part of your Safety Management System

NCASS provide a number of additional online resources that compliment the Safety Management System to help a food or drinks business to effectively demonstrate and evidence best practice and compliance. Copies of all the additional resources are together in a dedicated section of the Safety Management System folder.  Extra copies can be accessed in our dedicated online Additional Resources Area.  They can be downloaded or completed online and stored electronically. 

These include:

  • Cleaning Plans
  • Gas Safety checklists
  • Maintenance Logs
  • Return to Work Questionnaire
  • Allergen Matrix
  • Accident Investigation Record

And many more useful resources for your business.


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